Parent Handbook
RULES AND REGULATIONS
Application forms:
Attendance:
Fees:
Notice period
Extra mural fees:
PTA meetings:
Fund raising:
Toys and sweets
Clothes:
Injuries:
Illness:
Collecting children:
Late collection:
Photographs and promotional material
Meals
Birthdays
OUTDOOR PLAY
Security
General:
In order to keep the school running smoothly, please discuss any problems or questions that may arise promptly with the principal..
Application forms:
- The prescribed forms must be filled in and signed by parent/s or guardian/s.
- The work address provided by each parent/guardian in the application form shall be that person’s duly appointed domicilium address.
Attendance:
- The school closes on the 24th of December each year up to and including New Year’s Day of the following year.
- As the dates vary from year to year, parents will be advised of closing dates in advance. The school will also be closed on public holidays.
- Operating hours are 07:30am to 17:30pm, Mondays to Fridays.
Fees:
- Fees are payable strictly in advance monthly and not later than the 2nd of each month.
- If fees are paid later than the 2nd then an admin surcharge of R50-00 may be imposed.
- Should fees not be paid by the 4th of the month we will be unable to accept your child on the 5th.
- Owing to the fact that the school facility costs are largely fixed, we regret no reduction of fees will be considered due to illness or holidays.
- The school reserves the right to revise fees.
- Kindly note, however, that the parent/s and/or guardian/s of the child will remain jointly and severally liable for the fees.
- A refundable deposit is required upon enrolment. Please note that this is not part of your first month’s fee.
- In the event that the school is at any stage required to institute legal recovery steps for unpaid fees, the parent/ s and/or guardian/s will be liable for the school’s legal, tracing and collection costs on a scale as between attorney and client.
Notice period
- Should you wish to withdraw your child’s enrolment in the school, a terms’ written notice is required. In the event that a child is withdrawn on short notice, fees in respect of the full three-month period will nevertheless be payable.
Extra mural fees:
- Extra mural fees are to be paid separately and to the extra mural teachers concerned preferably via EFT.
PTA meetings:
- We expect at least one of the child’s parents to attend all meetings.
Fund raising:
- Parents are required to support our fund raising efforts.
Toys and sweets
- No toys and sweets may be brought to school. However, if your child needs a sleep toy (teddy bear, etc) then this is permissible.
Clothes:
- Your children may wear anything, provided it is comfortable and practical. Your child will get dirty.
- All clothing must be clearly marked. The school cannot be held responsible for clothes lost at school. A spare set of clothing must remain in your child’s bag or locker at all times.
Injuries:
- We take all reasonable precautions to secure the safety of your children.
- The children are constantly in the care of our staff members. However, accidents will occur, and the school cannot be held responsible for any da mages arising from such injuries and not caused by the negligence of any of the school’s personnel.
- Should a medical emergency arise and the parent/ s and/or guardian/s and/or alternative contact/s are not contactable; and the child does not have a family doctor, or the doctor is not available, then it is accepted that the school will use a doctor of its own choice and that the parents/guardians will be responsible for settling the account directly with that doctor.
Illness:
- No child may attend school if they have contracted a contagious disease. Should your child become symptomatic during school, we will need to send them home and kindly ask for your urgent assistance in this event.
- Medicine must be given to the teacher with clear instructions written in the child’s message book if you are unable to administer the medication yourself.
- Illnesses requiring a child to be taken home include, but are not limited to: -
- Temperature exceeding 38
- Contagious diseases
- Sore throat
- Conjunctivitis (pink eye)
- Vomiting/diarrhoea/severe constipation
Collecting children:
- Only the person/s nominated to fetch your child on the enrolment form will be allowed to remove your child from the school.
- Arrangements must be made with the staff if you send someone else in their place. For reasons you may well understand we are very strict on this particular matter.
- The school will issue you with a password, which you will need to give to the designated person collecting. Your child will only be released into the care of a person about whom we have been notified in advance and upon verification by password.
- The school will assume that the parent/s or guardian/s listed on the enrolment form are authorised to collect the child from the school. In the event that your circumstances require the school to be cognisant of different arrangements, please notify us in writing and provide appropriate supporting documentation.
Late collection:
- Owing to the need for our staff to be paid for overtime, in fairness and in law, we reserve the right to charge for late collections – after 17:30 – at a rate of R60 for the first half-hour or part thereof; and after that R120 per hour or part thereof.
- You will be notified if you have been charged any late collection fees by means of a separate item on your invoice at the end of the month.
Photographs and promotional material
- The school may, from time to time, publish promotional and other material on our web site, flyers, newsletters and in the local media, among others. It is accepted and agreed that your child may be photographed thus and may appear in any of these media.
- Should you prefer that photos of your child not be published, you are welcome to notify the principal in writing.
Meals
- Meals are served at set times. Please be on time to make sure your child is fed.
- Nut-free school
Birthdays
- Please send a cake or cup cake for 10am tea time.
- We will then sing Happy birthday and blow out candles.
- Party packs are optional but will not be consumed at school. Parents will therefore be able to give the contents to their children at their own discretion.
- We will not be hosting big parties at school. You are welcome to hire the church hall over weekends or on public holidays. Please contact the church office directly to organise this. r.u.c@mweb.co.za
- Preschools are nut free zones. That means NO NUTS OF ANY KIND. Take time to read the ingredients list on everything you put in your child’s lunchbox.
OUTDOOR PLAY
- We believe that fresh air and outdoor exercise are refreshing and healthy.
- We are convinced that children are healthier and happier when they play outside.
- In cold weather all children should come with appropriate outdoor play clothing, such as hats, boots, mittens, coats, etc. In extremely hot or cold weather the children will play in the hall or classrooms.
Security
- Please ensure that each family has obtained a disc from the principal or teacher at the cost of R60 per disc for the use of them. This amount is refundable to the parent only if you return your disc when leaving the school.
- Please ensure that the front door is properly closed and the gate is properly bolted behind you. Please remember there are others in the school and we are responsible for the safety of all the children.
- We have the security system for the safety of all our children.
General:
In order to keep the school running smoothly, please discuss any problems or questions that may arise promptly with the principal..